When you are evaluating the providers of boards portals, be sure to ask about the security of their software. Board portals are used for sharing sensitive information, so they must be as secure as possible. Look for features such as two-step authentication remote shredding control of access to documents, encryption with 256 bits, digital watermarks and fence view.
In addition to protecting the privacy of your private information the board portal should be easy for your directors to use. Find a user-friendly and easy-to-use user interface, especially for directors who are brand new. Think about how easy it will be https://virtualfeller.com/vdr/virtual-data-room-business-a-comprehensive-guide-to-secure-document-management-and-collaboration/ for your team members to use the tool across different platforms and devices. Many board portals offer, for instance, the ability for users to continue where they left off on their iPhones, iPads and Macs.
Find an application that will allow you practice good governance more quickly. Your portal can, for example, allow you to create digital board packages within minutes, rather than hours, and make it even simpler by using templates that are already in place. It should let you set up meetings at any time and send automatic reminders to all participants. Additionally, your portal should have a dashboard that displays future meetings, as in any agenda items, voting options, or other tasks. This ensures that you and your team never be late for a meeting or deadline. This is an important feature since it lets you to stay on top with all the board-related tasks.
